Room Reserve is a Web-based program designed with libraries in mind and with the help of librarians. The online tool is easy to navigate and to use. Manage meeting rooms, equipment, and study rooms.

Allow authorized groups to make their own bookings

You can allow members of the public to request rooms and the have the requests monitored and approved or denied by designated library staff. This both streamlines the registration process and makes it more available. You can also designate certain spaces for booking without staff intervention. This is especially useful for study rooms that need to be reserved but not paid for.

Set rental fees based on group type and library’s open hours

Probably the most complex part of room and equipment booking is the payment structure. A conference room used for library staff training may not need to be billed, but it needs to be reserved. The same room used for a not-for-profit organization may result in a smaller hourly fee than if booked by a for-profit group. Room Reserve can handle any configuration of booking body and payment structure you require.

Independently Reserve Equipment

You can use Room Reserve as an equipment-only booking system for items that don’t require a room, like loaner laptop computers.

Online features

Staff and patrons alike can see detailed bookings and availability by day or week or month, and they can perform a quick search for a particular room and/or capacity. Clicking the desired time and day takes them to a registration form where they can select equipment, agree to a terms-of-use policy, and view additional details about the space, including pictures.

Notify of bookings automatically by email

Eliminate the need for manual intervention by staff by setting automatic email reminders about bookings